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Minutes from 2007
February 17
In Attendance: Charles and Roberta Richardson, Pam Millener, Kathy Zaccagnini, LuLu and Dave Yip, Rise Foster-Bruder and John Bruder, Marilyn Peterson, Debra and Al Pelkowski (other CPC members were present, however, an attendance list was not passed around due to our luncheon being served during the meeting.
Treasurer’s Report: Debra Pelkowski provided a hand-out of the account status for the CPC checking. There is a balance of $15,135.98 for the three cash flow accounts. Debra said the CPC finances are sound and there are just a few checks that need to be issued.
The three Goodie Bag Drops are the main source of income for our club and we do need these for our fundraising to continue from year to year. The treasurer’s report was from the period 8/18/06-2/10/07.
Parent Guide Update: The Parent Guides were updated and sent to the printer. It was decided by the committee that updated the guides to cut the quantity ordered to allow for more frequent updates. 500 new guides were ordered. We are selling to other parent clubs around the country. May 1st will be the date for orders to be processed. Parent Guide committee members are Kelly and Tim Jude, Marilyn and Jeff Peterson, Rise Foster-Bruder, LuLu Yip.
2007-2008 Club Officer Nominations: It was announced by Charlie Richardson that the following people have been nominated for the respective positions:
President--Kathy Zaccagnini, Pam Millener
V. President--Kelly and Tim Jude
Secretary--Marilyn and Jeff Peterson
Treasurer--LuLu and Dave Yip
All Service Academy Ball--Pam Oredson took over but her husband is now being sent overseas so Rise Foster-Bruder stepped up to take this position
Webmaster—Kelly Jude
New Business: Kathy Zaccagnini and Pam Millener gave an update on the April 1, 2007 Annual Cadet Senior Dinner to be held in the AFA Stadium Press Box with a Reception at 4:00 p.m. and sit-down dinner served at 5:00 p.m. It is going to be catered by the one of the World Renowned Chefs from the Brown Palace Hotel in Denver. We are waiting for the guest speaker to be announced before the invitations are sent out. This dinner is open to ALL Colorado AFA Cadets, their parents and families.
New coordinator needed for our scheduled events next year. Please contact one of the current officers to help with this.
May 12th is our next Goodie Bag Drop activity. We need YOUR help and support in packing and transporting these bags (on Sunday, May 13th)to our kids. Yes, the 13th is Mother’s Day but what a wonderful treat to bring these down and to see your cadet before he/she take their finals. The Goodie Bag Drop is a fun event and a way to meet new parents and learn about your son/daughter’s upcoming events and life at the academy.
Charlie Richardson talked about what a great turnout we had for our In-Processing Picnic and all the new out-of-state parents that showed up in addition to our Colorado parents.
Mike Morneau is our academy liaison person who secures the reservations for our picnics as well as setting up the CPC’s 36 tables needed for the home football games. This is the best tailgate area and the cadets and their squadrons are always close by. We can always use helping hands to set up these tables at the beginning and end of the football season. Mike has been with the club since 1989. CJ’s frozen custards have been donated to pass out to everyone as well.
Next year’s winter party is in need of volunteers.
New Business: Kathy Zaccagnini said that we will need many new coordinators next year since many currently nominated officers will have graduating seniors. We will need some of YOU parents with 3rd and 4th class sons/daughters to become a little more involved to continue with our CPC and the excellent support that it gives to all of our cadets at the academy. Every year we need new leaders to step forward.
Meeting Adjourned
May 12
In Attendance: Eloise, David and Herc Guerreiro, Don and Dianne Goral, George Berger, Jaime West, Lynne Monson, Dan Rhoden, Rick and Sue Lohmiller, Tim and Kelly Jude, Lulu and Dave Yip, Kathy Zaccagnini, Jeff Peterson.
The meeting was called to order at 11:30 a.m.
Minutes from last meeting February 17, 2007 were read and approved.
Treasurer’s Report: Dave Yip brought up the issue of changing our money market account to a straight checking account due to transfer restrictions. There will be minimal interest change in what is received when we transfer to this type of account. Dave said there was approximately $3000.00 in the Rando Fund and approximately $15,000.00 cash in our 3 accounts.
Postage: It was discussed that the free postage costs for sending out Parent Guides and the discount given for 25 or more parent guides ordered was too large of a discount. It was motioned by Tim Jude to eliminate the free postage on all three pricing levels that we send out, making postage to be paid for by the club purchasing the parent guides. Motion was seconded and passed.
In-processing Picnic: The site and time for the in-processing picnic was discussed. Famcamp was discussed, but not available at the time of this meeting (5/12/07). The site available was the Parents Club tailgate area near the stadium. Logistical topics regarding the use of the tailgate area were brought up, but now do not apply.
***Since the meeting (5/12/07), Famcamp is now available and will be the site for our in-processing picnic.
New Business: Tim Jude talked about involvement in the CO Parents Club and why we need involvement as new parents come in and the graduating cadets parents leave. He talked to several new parents that were present. Discussion topics included all the Goodie Bag drops, Senior Dinner, In-Processing Picnic, Field Day picnic and Academy Ball events that our Club is known for and all require volunteer help.
Sign Up sheets were passed around for all our up-coming events this coming 2007-2008 year.
The next CO Parent Club event will be our In-Processing Picnic.
Motion to adjourn by President, Kathy Zaccagnini. Motion seconded.
Meeting Adjourned
August 12
Minutes from the USAFA CPC Meeting, August 12, 2007
In Attendance: Kathy and Brad Shank, Kelly and Tim Jude, Kathy Zaccagnini, Shari and Darryl Searuggs, Beth Moronese, Lorna Frey, Nancy Roman, Pat and Kathy Symalla, Jaye Hansen, Mike Morneau , Rise" Foster-Bruder, Dave and Lulu Yip, Tami Holley, Pam Millener, Peggy Dickson and Marilyn Peterson
Meeting called to Order: President Kathy Zaccagnini called the meeting to order and had everyone introduce themselves and what squadron their cadet was in. Marilyn Peterson read the minutes from the May 12, 2007 meeting and it was motioned and seconded to accept the minutes.
Mike Morneau brought up the parent guides and who sends them out and there was some discussion about past printers that we have had. It was mentioned that our current printer works fine and gets the guides to us in a timely manner.
Treasurer’s Report: Dave Yip gave the Treasurer’s report and discussed the checking and money market accounts and the very small % that we are receiving for the two accounts, especially the money market because it is a business account. He said he was trying to allow for the highest amount of transactions that we can have between both accounts. Rise Foster-Bruder will look into a higher % for our Money Market money that Wells Fargo may offer. The bulk of our money is in the money market and it only needs to be transferred to the checking at specific times during the year. We keep a good balance in the checking account to pay smaller expenses. The balances are:
$9760.53 in our Money Market Account
$ 545.34 in our Checking Account
$2886.10 in our Rando Account
It was mentioned by Dave Yip that we just recently paid for the raffle license needed for the Rando Fund Raffle Parent’s Weekend.
Kathy Zaccagnini asked for 3 CPC volunteers to help audit our Treasurer’s account---Kelly had checked the by-laws and we need to do this 1X/year. Lorna Frey suggested we have 3 people look over it before the tailgate party. This seemed to be acceptable to all in attendance but the 3 CPC members were not decided on.
Kathy Shank motioned to accept our Treasurer’s report and it was seconded.
Old Business: Kathy Zaccagnini reported that we had 500-600 people that attended our In-Processing Picnic and many of the new memberships covered picnic expenses. Marilyn Peterson reported that we had approximately 26 new memberships. Mike Morneau talked about how successful parent picnics were in the past and groups like USAA and AOG put those picnics on.
There was additional discussion about the time and when to have these picnics and that we should be having some type of dinner or brunch/lunch for our incoming appointees. It was mentioned that 2 and 3 years ago there was a lunch and dinner respectively for incoming appointees but it seems to have stopped this last year. Discussion was held about contacting liaison officers, especially Steve Burns who attended our in-processing picnic. Darryl Searuggs spoke about changes in the liason office and the numbers associated with the high schools. Mike Morneau, Marilyn Peterson and Darryl Searuggs will contact each other and see what they can do to make this happen again next June before the appointees report to the Academy. Hopefully our Parent Club can work with the admissions/liason office.
Mike Morneau and Rise Foster-Bruder discussed security at the Academy and what the Air Force may not be communicating to the parents about activities they may attend (i.e. Field Day), and what kind of identification that needs to be presented at the entry gates. Consistency in who is being allowed on base and where they may go was a concern at the meeting. Mike and Rise said that the athletic facilities are non-appropriated funds, thus they do not get funds from the military.
Goodie Bags: The 2007-2008 Goodie Bag dates: Halloween, October 27th, Valentines, February 9th, and Finals, May 10th. Kathy Zaccagnini will confirm these dates with Barb Guttierrez. Discussion about the blue bags purchased for Finals 07 and that we have about 500 left and they will be used for our 1st Goodie Bag drop (10/27). Our Goodie Bag Parker site seems to work best for putting the bags together, since Clay Hodge (past president) secures our site for free and the tables and room work for our setup. Rise explained to the new parents how the day of packing the goodies and then distribution to the cadets works. Pam Millener suggested we have a sign off list for the cadets who receive a Goodie Bag at he CQ desk (distributing them) and have the cadets sign as they receive their bag. A C1C would pick up the signed sheets from all the squadrons. Dave Yip will look into a paypal account for parents. Anyone having any contacts with free coupons (fast food or others) would be helpful so we might put them in these Goodie Bags too.
New Business: Parent’s Weekend-we will have a home game this year (unlike the last 2 years) so discussion came up about whether cadets are allowed in our parent area. Sub sandwiches rather than a barbeque were discussed but then it was decided to just get the grills since all the areas will be grilling. Pam Millener will look into a Green Tea vendor that will come and give out free Green Tea. Kathy Zaccagnini said the Academy needs to be asked if this is possible. Pam will look into it and a motion to have her do that was accepted. There will not be any CJ’s custard handed out this year since it is too costly. Kathy asked Kelly Jude to send out an email asking parents to bring side dishes to the picnic. It was decided that brats, hot dogs and drinks would be purchased by the club. Parent’s Weekend packets along with parking instructions will be mailed to 2011 cadet families only. Upperclassmen need to get parking permits from their squadrons.
Picnic Tables: Mike Morneau asked for help with the picnic tables that need to be moved on Sunday, August 26th at 2 p.m. It will only take an hour or two if he can get 8 guys. An email will be sent out asking for help.
Academy Ball: Rise Foster-Bruder talked about the Academy Ball coming up Friday, December 28, 2007. West Point Academy is in charge this year. We need an Air Force Saber to cut the cake and each service academy supplies one. Tim Jude talked about how last year the weather did not cancel but severely hampered the Academy Ball. There were still about 250 people who did attend. Tim Jude told the new parents and others about the activities, the special Pomp and Circumstance and military ball rituals that go on. He stressed the importance of cadets coming and participating in an event like this during their time at the academy. Usually there are 1000-1200 people and cadets that attend this event. This will be the 25th Anniversary of the Academy Ball at Air Force. The next Academy Ball committee meeting will take place in Aurora and anyone may contact Rise Foster-Bruder. Emails will be sent out to all parent club members.
Rando Fund: Tami Holly talked about the Rando Fund and the quilts being raffled off for the benefit of the fund. Anyone may go on the website for the academy to find out more about this raffle and dinner that will be held by Famnet. Those present were informed that the Rando Fund is an emergency fund that helps pay fares and expenses for cadets that may need to go to a fellow cadet funeral or even for families where a cadet has had some unfortunate event happen to them. Mike Morneau, as well, gave some history about the fund and its origination. Carol Bower will help Tami Holley with the raffle drawing on August 30, 2007. Mike will inform us later as to where the dinner will be taking place. Falcon Pride has more information on Famnet.
Winter Party: Kathy Zaccagnini will give more information at a later date.
Parent Club Shirts: Marilyn Peterson will contact Dan Rhodan about this possibility.
Packages Drop: Kathy Zaccagnini told those present that the Academy Post Office will no longer inform cadets of packages in their mailbox.
Kathy Zaccagnini informed those present that she has information about a memorial bike ride September 22, 2007 for a cadet killed in a car accident a few years back. Mike Morneau talked about the ceremony at the Academy, on the Terrazo, in the event of the death of a cadet.
Motion for meeting to be adjourned. Motion seconded.
Meeting adjourned
October 27
Minutes from the USAFA CPC Meeting, October 27, 2007
In Attendance: Kathy Zaccagnini, Dave Yip, Marilyn and Jeff Peterson, Rise", John and Jacob Bruder, Pat, Kathy and Kaley Symalla, Bonnie McIntyre, Peggy Dickson, Tami Holley, Ernie and Lorna Frey, John and Sandy Beatty, Shari Searuggs, Marcy Cronin, Kathy and Brad Shank, Georgia and Joe Berger, Diane, Don and Shannah Goral, Brenda Beins, Monica Valdez, Pam Millener. Several other club members as well.
Meeting called to Order: President Kathy Zaccagnini called the meeting to order and had everyone introduce themselves and what squadron their cadet was in. Marilyn Peterson read the minutes from the August 12, 2007 meeting, and it was motioned and seconded to accept the minutes.
Treasurer’s Report: Since Dave Yip was busy doing labels for our Goodie Bag Drop on this meeting day he wasn’t able to give a full treasurer’s report but here are the current account balances as of 11/03/07:
Money Market Fund--$10,171.15
Checking Account-- $5,349.39
Emergency Fund-- $2,996.10
Rando Fund --$4,845.00
Old Business: There was no old business discussed at the meeting.
New Business: The 25th Anniversay All Service Academy Ball will once again be at the Broadmoor Hotel in Colorado Springs hosted by West Point on December 28, 2007. $177.50 was the cost for payment reservations and printing costs. It was discussed that last year we gave $1000, but it was motioned by Tami Holley and seconded by Diane Goral that this year we would donate $500 and the $177.50 for reservations and printing. Last year we purchased flags, glasses and decorations with this money.
All Colorado cadets will get an invitation and the CPC will cover the full $55 dinner cost for C1C and C2C. C3C and C4C will need to pay $25 of the $55 dinner cost. It was motioned by Barb Gentry and seconded by Lynne Monson to pay full dinner costs for C1C and C2C and charge the $25 for C3C and C4C. Reservations must be postmarked by December 10th to avoid incurring an additional $10 charge.
Rise" passed out Save the Date flyers for the All Service Academy Ball, December 28, 2007.
The guest speaker will be invited by West Point Academy.
Last year’s Academy Ball was cancelled due to inclement weather but approximately 30-50 people still attended. It was discussed how enjoyable past Academy Balls have been and the fun had by all and how convenient and inexpensive it was to stay at the Broadmoor.
Goodie Bags: Pam Millener passed out forms for parents present at the meeting to fill out for their cadet for the goodie bag.
Tailgate: Kathy Z. said we will try to have a tailgate at our AF/Army game on Nov. 3rd
New Officers: Introduction of Roberta and Charlie Richardson, past presidents. There was discussion from them about the importance of this CPC and coming forward to assume leadership roles in the CPC due to yearly attrition. They additionally talked about both parents taking on the position and coming up from beginning roles and involvement in the club to the levels of vice president and president.
Winter Party: The Golf Club on the Academy grounds will most probably be the site for our annual Winter party and will include a luncheon and attending a basketball game. It will be announced at a later date and put up on the website.
Senior Dinner: Sign up Sheets for various committees were passed around at the meeting and some discussion about the silent auction regarding appropriate items that might be donated.
Carpooling: Discussion and questions from C4C parents on how they might contact other parents for carpooling their cadets to and from the Academy. The parents would like to have an email/phone system where they can contact other parents in the club for this purpose. Marilyn Peterson will ask Kelly Jude our Webmaster to see how we might help out.
There was additional discussion on transportation to DIA and the bus stops and RTD routes that cadets may access. Monument has a FRExpress but it was suggested that parents might want to check into it for exact cost. Tami Holley had some information on multiple bus stops free to the military.
Tami Holley motioned for our meeting to be adjourned and Kathy Symalla seconded.
Meeting Adjourned
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