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Minutes from 2006
February 17
In Attendance
Karen DuVall & Jim Duvall, Dan Cecil, Roberta Richardson, Walt Salazar, Bill & Cheryl Schlittler, Carol & Larry Weaver, Kathy Zaccagnini, Al & Debra Pelkowski.
Dan Cecil present minutes from the last Parents Club meeting, August 28, 2005. Minutes accepted as printed.
Treasurer’s Report
Walt Salazar gave the treasurer’s report. Current account balances are:
Rando $ 2,970.26
Main checking $ 955.18
Money Market $12,198.71
Total: $16,061.65
The last Goodie Bag delivery was a great success. The next goodie bag assembly will be April 8th with delivery on April 9th. A general discussion ensued cincerning delivery and the need to be in coordinationwith a cadet on Wing Staff.
Karen Duvall reported on the Annual Dinner on April 23rd. Invitations will be mailed this week. Parents must RSVP on time to generate a list for security. The gifts this year will be small shadowboxes with a picture and 2nd Lieutenant's Gold bars, and a note of congratulations. The Chairman of the Annual Dinner should be a parent of a Second Calssman (Junior).
Announcements
Dan Cecil reported concerning the review of the Parents Guide for update. He sent his recommendations to Suzanne Ross who is current keeper of the Guide.
Members discussed the current lineup of possible Club Officers.
Presidents: Richardson and Schlittler
Vice Presidents: Kathy Zaccagnini and Monica Valdez
Secretary: Dan and Diana Cecil
Treasurer: Debra Pelkowski
There was not a quorum present and the Club needs more people to be in training or to take over one od the positions. Members decided to convene a general membership meeting at 11:30 Am on April 8th during the Goodie Drop assembly meeting.
A general discussion was held concerning the need to contact and recruit parents of 2009 and 2010 cadets.
New Business
March 19
In Attendance
Robert Richardson, Charles Richardson, Bill Schlittler, Cheryl Schlittler, Kathy Zaccagnini, Diane Cecil, Kelly Jude, Tim Jude, Tom Knobeloch, Judy Knobeloch, Monica Valdez, Marilyn Peterson, Jeff Peterson, Al Pelkowski, Debra Pelkowski, Brad Willert, Diane Willert, Terrell Mayton
Treasurer’s Report (impromptu)
Debra Pelkowski discussed the most recent goodie bag project; 600 orders, cost $3600.00, money made $5500.00, profit somewhere between $1800.00 and $2000.00. Three accounts held by club; RANDO Account, Money Market Account, Checking Account.
Old Business
Parents Guide coordinator, secretaries’ responsibility, bulk mailings and In-processing day 06-29-2006, presence of club members to assist families.
New Business
- Discussion about obtaining the list of Colorado appointees for the class of 2010.
- Coordinate so that calls to appointees’ parents can be made.
- Parent’s Guide distribution has been reassigned to be the responsibility of the CPC Secretary.
- In-processing, 6-29, Cheryl Schlittler coordinates activities. Possibly have a seat at the table with AOG. Assistants needed to help on 6-29 and 6-30, during the swearing in ceremony by the Chapel wall.
- Looking for new webmaster. No volunteers, continued to the future.
- Handouts passed around seeking volunteers for the Appointee Orientation, Field Day Picnic, ASAB Committee, Annual Dinner.
- Update provided by Cheryl Schlittler on the Avolio Fund and on the condition of the cadet.
- Operation Goodie Drop for next year reduced from four to three occurrences. Easter Goodie Bag activity dropped due to schedule conflict.
Meeting adjourned
August 20
In Attendance
In attendance: Tim and Kelly Jude, Dan and Diana Cecil, Tom, Mary and Bart Parker, Lu Lu Yip, Pam Millener, Mike Morneau, Brenda Beins, Rise Foster-Bruder and John Bruder, Kerry Jiblits, Joel and Sheryl Alford, Cheryl Schlittler, Kathy Zaccagnini, Charles and Roberta Richardson, Al Pelkowski, C. Renee Yocum, Susan and Jerry Jones
Treasurer’s Report- Al Pelkowski provided a hand-out of the account status for the CPC checking account. There is a balance of $16,527.54. Total income from 01/01/2006 to 08/17/2006 is $20,589.85. Expenses for the same period are $17,728.91. When comparing to last year we brought in $5,800.30 more than 2005 and our expenses were $4,041.54 lower.
Parent Guide Updates- Charlie mentioned that there are numerous updates that need to be done to the parent guide; however we still have 300+ guides in storage. To print more guides we have to order in quantities of 1,000. We will need to wait until sometime later in the spring to send our vendor the updated version. In the interim some of the updates are on our website www.usafacpc.org. Also, Cheryl Schlittler does have
Adobe Acrobat access and can assist with the updates.
Webmaster- Charlie needs someone in the club to take over the webmaster responsibilities for next year. If anyone is interested, please e-mail him at president@usafacpc.org.
Minutes from last meeting- Tim Jude reviewed the minutes from the last meeting and a majority of items were already completed. The only items left open were volunteers to sign-up for this year’s events (Tailgate Party, All Service Academy Ball, Winter Party and Annual Dinner). If anyone is interested, send an e-mail to one of the contacts on the usafacpc.org website.
New Members- Charlie welcomed the new members to the meeting. He also went over the duties and introduced the other officers on the board. Charlie Richardson, Roberta Richardson and Cheryl Schlittler are Co-Presidents. Kathy Zaccagnini and Al Pelkowski are Co-Vice Presidents. Debra Pelkowski is the Treasurer. Tim and Kelly Jude are Co-Secretaries.
Volunteers- Goodie Bags- This activity is the money maker for our club and we rely heavily on volunteers. Denise Potterton has donated Wendy’s coupons for the Goodie Bag drop. We also need volunteers to help with the purchasing and assembly of the Goodie Bags. Pam Millener and Lu Lu Yip both volunteered to help purchase items. The October Goodie bag drop has been rescheduled for the third weekend of the month so that we do not conflict with the BYU football game. The schedule has been revised as follows:
Halloween- Setup: 10/20/06
Assembly: 10/21/06
Delivery: 10/22/06
Valentine’s Day- Setup: 02/09/07
Assembly: 02/10/07
Delivery: 02/11/07
Finals- Set up: 05/11/07
Assembly: 05/12/07
Delivery: 05/13/07
The best way to deliver the bags is to have 4 groups assigned (one for each building). Our cadets need to assist in the distribution. If anyone wants to volunteer and has not signed up yet, please let one of the club officers know.
Picnic Table- Mike Morneau needs volunteers to move 36 picnic tables from Jack’s Valley to the football tailgate area designated for CPC. The actual weekend is yet to be determined. It will either be 9/9, 9/16 or 9/23. Mike will let Charlie know and he will send an e-mail to all members. We will probably need to rent a flat bed truck for a few hours (10:00 AM-12:00 PM). Mike needs to know the names of all the volunteers so he can submit the list of names to the South Gate.
Giant Tailgate Picnic- Al Pelkowski provided an update for the tailgate party. The CPC tailgate is schedule for AFA vs. Navy football game October 7th, 2006. We are expecting 600-700 cadets and we will provide CJ’s Frozen Custard for all Colorado cadets. Out of state cadets will be charged $1.00. We will also provide Sub Sandwiches and club members should bring a side dish or desert. You need to plan on arriving two hours prior to the game.
Pam Millener inquired about the feasibility of other corporate sponsors for the tailgate party. It was agreed that it would cause issues with the current vendors at the stadium and since CJ’s Frozen Custard is paid for by USAFA CPC, it falls within the guidelines of a 501C3.
Support for Gill Family- The hospital care for Cadet Gill will be long term. Currently his mom is staying at his bedside. She does not need any meals cooked for her or transportation to the hospital. There is an account set up at the bank for Cadet Gill if anyone is interested in donating. Also Roberta Richardson made a motion for CPC to donate $250 for Mrs. Gill to pay for food vouchers at the hospital. Kelly Jude seconded the motion and the members voted in favor. Mrs. Gill would like everyone to pray for her son. He has made tremendous improvements during that last few days. In addition, she mentioned that if anyone hears of any rumors (parents or cadets) to please stop them as soon as possible.
Susan Jones stated that she works at Penrose and will contact Mrs. Gill on behalf of our Parents Club.
All Service Academy Ball- Dennis Sumner will be the club contact for this year. The ball is scheduled at the Broadmoor Hotel on December 28th. If you are interested in volunteering, please let Dennis know. This year the Naval Academy will host the ball.
Winter Party- Charlie mentioned that last year the club had a great Winter Party at the Academy. We had a banquet and then went to the last men’s basketball home game. Volunteers are needed to start planning the next party.
Annual Dinner- This is our evening for the graduating class. The parent’s club buys a graduating gift for the Colorado seniors. Their senior pictures and a slide show is also part of the dinner. Also, each cadet received a DVD. Volunteers are needed to create the DVD’s and plan the dinner.
New Topics- Diana Cecil found an album at Wal-Mart that looks like the cadets shoulder boards. If anyone is interested in creating a memory book, the album cost around $9.00.
Charlie also stated that the Metropolitan St. Louis Parent’s club sells mugs with the senior’s class crest as their fundraiser. The information is on our website.
Our club needs to hold a raffle license in the state of Colorado for the quilt raffle. The raffle raises money for the Rando fund. This fund is used to help cadets pay for plane fare when there are family emergencies.
Tim Jude mentioned to the new parents to be prepared to take their cadet home after the football games if Air Force wins. Usually the command gives out free overnight passes when the team wins the game.
Brenda Beins asked about the In-Processing Picnic and the Field Day Picnic. Charlie and Roberta stated that both were overall a success. The In-Processing Picnic was the first time our club organized a picnic for all parents in and outside of Colorado. It is a great way to market our club to other states. If we do another picnic next year we now know not to buy a lot of breakfast items and not to plan for 1,500. The estimated turn out was closer to 600. The Field Day Picnic is a tradition and will be done each year. This picnic is for the new Colorado parents. Hopefully the club will be provided with the list of the basic cadets so communication can be sent out early to the parents/guardians.
The meeting was adjourned.
October 21
In Attendance
Jeff and Marilyn Peterson, Pam Millener, Kathy Zaccagnini, Monica Valdez, Tim and Kelly Jude, Diana Cecil, Lu Lu Yip, Brad and Diane Willert, Rise Foster-Bruder, Charles and Roberta Richardson and Debra Pelkowski.
Treasurer’s Report- Debra Pelkowski provided a hand-out of the account status for the CPC checking account. There is a balance of $13,117.11. Total income from 01/01/2006 to 10/212006 is $24,229.26. Expenses for the same period are $24,479.77. When comparing to last year we brought in $4,154.77 more than 2005 and our expenses were $2,115.78 lower. Note: This does not include the 10/21 goodie bag orders or the deposits for all 3 goodie bag orders.
Rando Fund- Debra Pelkowski and Charlie Richardson did some research regarding the Rando Fund and the National Chapter. The fund was set up by the Massachusetts Parent’s Club and is used only for airline tickets or other transportation of cadets to attend other cadet funerals. All clubs contribute to the fund and it is sent to the National Chapter. A raffle for quilts is done for the Rando Fund and the Colorado Parent’s Club pays for the Colorado Gambling License. National works directly with the chaplains at the Air Force Academy to distribute the funds when needed. Per National our club should have a bare minimum of $100 in our account and the rest should be sent to National. In the past the chaplain’s have reached out to the Colorado Parent’s Club because National didn’t respond in time. Knowing that this will probably occur again in the future Pam Millener moved to give National the money raised this year and keep between $2,500 to $3,000 in case of emergencies. Monica Valdez seconded the motion and all members voted in favor of the motion. Debra Pelkowski will contact the Chaplain.
Parent Guide Updates- The Parent Guide has not been updated since 2005 and we still have 300-400 guides left. It was decided that since we have already paid for the guides that were created and we did make a profit, we would concentrate on printing a new guide. Creating inserts and sending the old guide is not time or cost effective. In addition, buying Adobe Acrobat for future guides does not save any time or money for the club. We still have to send the revised guide to the printer. Instead of ordering 1,000 books at once we may want to order 500. The cost is more for 500, but then we wouldn’t have as many outdated guides sent out. For 1,000 guides it will cost $2.55 a book and for 500 the cost is $3.90 a book. A decision will be made by the committee in March. Tim Jude will send out the existing guides to the Parent Guide Committee Members, Rise Foster-Bruder, Marilyn and Jeff Peterson, Lu Lu Yip and Tim and Kelly Jude. The committee will meet in March to review the changes that are needed and make updates to send to the printers. The goal is to have new guides for the incoming 2011 parents.
Webmaster- Charlie needs someone in the club to take over the webmaster responsibilities for next year. If anyone is interested, please e-mail him at president@usafacpc.org.
Goodie Bags- Charlie stated that some parents were confused about the Final’s Goodie bag. There is no Final’s Goodie bag for this fall. The Final’s Goodie bag is for May, 2007. It might be something to think about for next year. The Halloween Goodie Bag’s also include coupons from Wendy’s for a free frosty. Marilyn Peterson would like to see more involvement from the Colorado Spring’s Members. It was suggested that we call them to see if they can help distribute the Goodie Bags. Rise Roster-Bruder is from Colorado Springs and will make some phone calls to the other members.
ASAB- Dennis Sumner and Linda Lorusso are coordinating the Academy Ball for this year. It is scheduled for 12/28 at the Broadmoor Hotel. They are asking for a donation from the Colorado Parent’s club, in addition to the expenses for the ball. Last year the total cost for the Colorado Parent’s club was $3,400. It will probably be less this year because the Naval Academy is hosting the ball. Roberta Richardson motioned to donate $1000 for the ball. It was seconded and voted in by the members.
Winter Party- Last year’s Winter Party was a great success and we would like to continue the trend. Roberta Richardson will check the Hockey and Basketball schedule to see if we can do a banquet and game at the Academy. The caterer will be the same as last year (Carrabas).
Annual Dinner- Charlie Richardson mentioned that our Annual Dinner is supposed to be the annual meeting to elect officers. In the recent past, the Annual Dinner has been more focused on Seniors and their parents. The annual meeting to elect officers is in our by-laws and we need to change the primary focus of the dinner. The dinner has been scheduled for the month of April and the Press Box at the Air Force Stadium has been a good location. Pam Millener suggested that formal invitations should be sent out to all members. Roberta Richardson confirmed that formal invitations are sent out each year to all members. The committee may also want to send e-mails and call members to remind them of the event.
Operation Goodie Drop- Pam Millener has been in contact with other corporate sponsors besides Wendy’s. She has talked to Wal-Mart, McDonalds, Qdoba, Panda Express and Fish Taco. If anyone has other corporations they would like to see added feel free to call Pam Millener. She mentioned that she can contact corporations on behalf of the Colorado Parents Club.
The meeting was adjourned.
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